1. Important Information i. Circular Summit takes your privacy seriously, and information will be used in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and the Privacy and Electronic Communications Regulations 2003.

ii. This privacy policy describes how we collect, process, and secure your personal data.

iii. We will occasionally review this policy to ensure it reflects any legal requirements and our business operations. Any changes will be posted so that you are always kept informed. ---

2. Data Collection

i. When you communicate with us in any manner, we may collect, use, record, or transfer some or all of the information you provide to us.

ii. When you subscribe to our magazine or register for one of our websites, magazines, or events, we will collect the following personally identifiable information about you: First Name, Last Name, Job Title, Company Name, Address, Business Telephone, Mobile, Email, Fax, Industry Sector, and Company Activity.

iii. We may also collect payment details from you if you choose to pay by card

 iv. We also collect information such as First Name, Last Name, Company Name, Email Address, and/or Phone Number for the purposes of maintaining our internally managed contact lists used by the editorial, advertising, and awards teams. v. We also collect data using cookies, which you can read more about below.

 3. Use of Personal Information

i. When you subscribe to the magazine or our events, your data will be used to communicate with you regarding your subscription and to deliver the magazine to you. If you have requested to receive digital copies of either the magazine or our newsletter, your data will be used to populate our database so that we can electronically send you the information you have subscribed and consented to receive. In accordance with GDPR, the legal basis for such data processing is “consent,” which was provided during the completion of the subscription form.

ii. If you communicate with us in another format, your data will be used to populate one of our internal contact lists so that we can contact you again in the future. In accordance with GDPR, the legal basis for such data processing is “legitimate interest.”

iii. If we receive your data by any other means—such as from a colleague or your company website—we will use it to populate our internal contact list so that we can contact you in the future. In accordance with GDPR, the legal basis for such data processing is “legitimate interest.”

iv. If we need to use your data for an unrelated purpose, you will be notified and given the legal basis under which we have contacted you.

v. If you attend one of our events, your details will be included on an attendee list, which may be shared as a PDF file with other attendees of that event. 

4. Data Retention

If your data is stored on one of our internal contact lists, or in one of the externally managed event systems we use, your data will be deleted after six years of no contact with us. We do not hold credit/debit bank or card details. If this financial data is provided as part of a payment, the information will be destroyed as soon as it is used. ---

 5. Sharing Information i. If you have opted to receive a copy of our magazine, your data is stored on our databases and subsequently transferred to the printing/distribution companies responsible for delivering the magazine. This is done in accordance with their own privacy policies.

ii. If you have requested to receive any electronic media, your data will be transferred to our electronic database for processing, in accordance with the relevant privacy policy.

iii. When you register for any of our events, your data will be stored in accordance with this privacy policy.

iv. For the purpose of printing event collateral, your personal data (First Name, Last Name, Company Name) may be shared with the printing company for label production.

v. When submitting guest details for any events, such data may be shared with the venue or our events coordinator, Flourish Marketing, for purposes including but not limited to complimentary guest rooms or table place names.

vi. We do not permit any of our third-party service providers to use or share any of the personal information we provide to them for anything other than the intended purpose. vii. We may provide general information to third parties, but this will not include any data that identifies you or includes sensitive personal data.

viii. Any sensitive personal data, as defined by the General Data Protection Regulation (GDPR) (EU) 2016/679, will only be disclosed with your express consent.

ix. We reserve the right to access and disclose personally identifiable information to comply with applicable laws or lawful government requests.

 6. Security

i. Our internal server is password protected, and our network security is supported by an external IT firm, which provides the necessary software to protect and secure our server from malicious attacks.

ii. All our external data processors are fully GDPR compliant, ensuring that data is appropriately secured on their servers. In the event of a data breach, they will notify us immediately.

iii. We have strict security procedures covering the storage of your information to prevent unauthorised access and to comply with the GDPR. This means we may sometimes ask for proof of identity or other personal information before we can process your call or enquiry.

iv. If a data breach is detected that affects any of your personally identifiable information, you will be contacted immediately.

 7. Individual Rights

You have the right to access and control the data we hold about you, in accordance with ICO guidelines. You may request access to the information we hold, and you may request that your personal data is updated, corrected, or deleted. You have the right to be removed from any of our external or internal databases. In some cases, we may need to retain a minimal amount of data to ensure you are not contacted in the future. Please note, we require some data from you to provide services such as sending the magazine or processing award entries or payments. Removing or changing this data may affect our ability to provide these services. -

8. Cookies and Consent

A cookie is a piece of information stored on your computer’s hard drive. It is normally sent by a web server and enables the server to collect information about your site visit. By using any of our websites, you consent to us collecting information about you in accordance with EU and UK cookie laws and the Privacy and Electronic Communications Regulations (PECR). -

9. How to Contact Us If you have any questions or concerns about this policy, please call us on 020 7278 0795 or email [circularsummit@mobilenewscwp.co.uk..